To provide support for top level executives by providing executive level administrative support by providing clerical support, arranging travel and correspondence, and scheduling meetings.

Roles and Responsibilities

Manage and maintain executive schedules, including scheduling travel and conferences, making appointments, and making changes to appointments.

Answering and directing calls to appropriate executives and parties, taking messages.

Opening, sorting, and distributing correspondence, including email.

Reading and analyzing submissions, letters, agendas, memos and determining significance; routing to appropriate personnel in a timely and efficient manner.

Prepare reports, collect and analyze information; prepare presentations.

Develop and utilize historical information; provide retrieval of information. Record meeting discussions and provide minutes.

Speak to IT in the event of needing Troubleshoot malfunction of office equipment.

Maintain knowledge by attending professional and technical educational seminars and workshops; review publications; establish professional and personal networks within the industry.

Participate in societies relative to the business.

Data analysis; Proficient in Access, MS Word, Excel, Outlook. Perform filtering and sorting

Meet with special interest groups or individuals on behalf of executives.

Prepare executive responses to routine memos, letters, or correspondence.

Prepare and develop a records management system; maintain and recommend changes to records system when appropriate

Problem solving ability

Advanced MS Office experience