Provide general administrative services and / or secretarial assistance at local country, function orbusiness level.
1. Administrative support
Performs complex administrative activities and takes responsibility for delivering specific department processes / programs.
Researches, compiles and issues special reports, presentations, organization charts, correspondence, etc.
Responsible for different communication tasks within the area of responsibility, ensuring knowledge and information is shared and keeping others up to date.
Implements ABB processes and initiates continuous improvement of administrative processes and procedures to maximize efficiency and effectiveness.
5. Confidential support
Acts as point of contact for internal / external enquiries by phone and email, initiates action and makes judgments about urgency of issues. Provides
confidential support to individual executives and / or management team members.
Coaches, and may have solid line manager responsibility for more junior administration staff.
Arranges business critical internal / external events, including for example travel arrangements, itineraries, accommodation, conference registration, visiting speakers etc.
8. Financial support
Provides financial support on a department / project level, monitoring budget spend, raising and approving requisitions / invoices, etc.
We are looking for a candidate with bachelor a degree in Administrative careers or related.
This position will be based in our office in Bogotá, Colombia.
It also desirable that you have the following knowledge, skills and experience :
1.- Previous experience as executive assistant of top-level positions in multinational companies.
2.- Bilingual Spanish-English
3.- Service Orientation
4.- Collaboration and team work
5.- Sensible information management - sense of confidentiality
6.-Communication skills and interpersonal relations