Facilities Analyst
BNP Paribas Personal Finance
Bogotá, Bogota, Colombia
hace 2 días

AboutBNP Paribas :

BNP Paribas is a leading bank in Europe with an internationalreach. It has a presence in 74 countries, with more than 192,000 employees,including more than 146,000 in Europe.

The Group has key positions in its threemain activities : Domestic Markets and International Financial Services (whoseretail-banking networks and financial services are covered by Retail Banking& Services) and Corporate & Institutional Banking, which serves twoclient franchises : corporate clients and institutional investors.

The Group helpsall its clients (individuals, community associations, entrepreneurs, SMEs, corporateand institutional clients) to realize their projects through solutions spanningfinancing, investment, savings and protection insurance.

In Europe, the Grouphas four domestic markets (Belgium, France, Italy and Luxembourg) and BNPParibas Personal Finance is the leader in consumer lending.

BNP Paribas isrolling out its integrated retail-banking model in Mediterranean countries, inTurkey, in Eastern Europe and a large network in the western part of the UnitedStates.

In its Corporate & Institutional Banking and InternationalFinancial Services activities, BNP Paribas also enjoys top positions in Europe,a strong presence in the Americas as well as a solid and fast-growing businessin Asia-Pacific.

Business Overview :

The Hispanic Latin America region is a key market for BNP Paribas.While Brazil remains the largest economy in Latin America, other majorcountries in the region are also significant contributors for the business andfor long standing relations with clients.

For example, BNP Paribas has beenuninterruptedly present in Colombia for more than 40 years.

BNP Paribas has a historical footprint in the Hispanic LatinAmerica. The Bank has been in the region since 1914 and is now present in 5countries with nearly 2000 employees between Corporate and InstitutionalBanking (CIB) and International Financial Services.

CIB in Hispanic Latin America has world-class teams of roughly 200professionals spread among Colombia, Mexico, Chile, Peru and Argentina, thusensuring an overall coverage of BNP Paribas’ client franchise in the region.

All BNP Paribas’ business lines have operations in Hispanic Latin America andare structured in such a way as to provide their clients with the bestcombination of specialists according to sector, product or geographic region.

In the context of growing globalization, they are able to accommodate theirclients thanks to their powerful regional platforms :

  • In North America (essentially New York but also other hubs such as Houston and San Francisco) and Brazil (Sao Paulo) with a number of professionals covering Latin America.
  • In the whole of Europe with major hubs such as Paris, London, Frankfurt, Madrid, etc.
  • In Asia with a broad coverage of all major economies in the region.
  • In Colombia, BNPParibas has presence through 5 entities representing the Group : the Rep.Office, the Corporación Financiera and a Trust company for the Corporate andInstitutional Banking pole.

    As for International Financing Services, aninsurance company (Cardif) and a Rep Office for Asset Management Services. BNP Paribas is the European bank with thelongest uninterrupted presence in the country.

    Job Purpose

    Contribute to the fulfillmentof the objectives of the area, through the performance of the assignedfunctions and responsibilities, guaranteeing the correct administrativemanagement of the bank's resources

    Duties and Responsibilities

    Manage quotes forpurchases of goods and services, develop purchase orders and tenders whenrequired.

    Request purchasequotes from established suppliers and / or new suppliers

    Prepare Tenders forsuch purchases and purchase orders.

    Conductnegotiations with suppliers obtaining benefits in price, quality and services

    Update and InventoryControl of Fixed Assets

    Update and controlthe relationship of fixed assets, according to purchases and movements made byIT and Facilities

    Perform expensecontrol reports

    Make monthlyreports of cell phone consumption, transportation, tickets and trips and thoserequired by the area.

    File the linkageinformation of the suppliers along with their contracts.

    Filing andphysically and virtually ordering the documents of suppliers (Contracts,Linking Documents), guaranteeing compliance with the linkage and updatingpolicies defined by the group

    Control the receiptand delivery of correspondence related to the regulatory entities

    Have a record ofcorrespondence control according to the consecutive one.

    Create compliancein control GCI for communications that require response.

    Prepare monthlycorrespondence report

    Manage the renewalof contracts and policies.

    Manage the renewalof contracts and policies of suppliers according to the expiration schedule ofeach according to the group's policies.


    Support the renewalprocess of BNP administrative policies, as well as the issuance of new oneswhen required.

    SAC- Financialconsumer service system

    Ensure thegeneration of adequate mechanisms for customer service in accordance withregulatory provisions, with a view to efficiency and quality of serviceprovision and thereby to the satisfaction of its customers or interestedparties.

    Support theactivities of the different suppliers that work with the Bank, facilitatinglogistics for the presentation of offers to employees, in accordance with thebank's policies and procedures.

    Prepare thelogistics for authorized suppliers to present offers to officials within thefacilities and / or through internal communications, if applicable.

    Follow-up on themaintenance required in the physical facilities

    Ensure, scheduleand support all maintenance required by facilities, both preventive andcorrective

    Activate cards foraccess facilities.

    Assign employeesthe access profile for their displacement within the offices according to whatis established in the company's policy

    Receive and managethe supplies of stationery and warehouses of the companies (keep updated theinventory)

    Control and updatethe inventory of Stationery and Warehouses


    Professional in administrative, industrial engineering or related areas with experience in purchasing in the financial sector, with basic accounting knowledge, supplier administration, reporting, negotiations, customer service, organization, laboratory prioritization, synthesis and analysis capacity and orientation to detail.

    Mastery of office software tools, especially Excel and database information analysis (filters, pivot tables and formulas).

    Advanced office management and intermediate English

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